Printing in a convention center booth is the easy part. Getting set up to print is where the work is. The presses behave the same in Indianapolis as they do in a hotel ballroom. What changes is the dock schedule, the electrical order form, and the fact that everything you forgot has to be bought at retail two blocks away.
This is the playbook we run for an Indiana Convention Center live printing booth, in the order the decisions actually come up. Most of it applies to any large hall, but the downtown Indianapolis specifics (the connected hotels, the Georgia Street spillover, the way race week and Gen Con turn the whole district into one venue) change a few answers.
Order electrical early, and know your dock window
Every heat press wants its own dedicated 20-amp circuit. Not a shared one, not a drop split with your monitor and your lead-scanner charger. A press pulls hard on every cycle, and two of them on one circuit will find the breaker inside the first hour.
Convention halls sell power through exhibitor services, on a form with a deadline. Order by the advance deadline and you pay the advance rate. Order the day you arrive and you pay a premium, wait for a floor electrician, and burn setup time you do not have. Put the electrical order on your calendar the same week you sign the booth contract.
Tell the electrician what you are running. “Two 20-amp, 120-volt dedicated circuits, drops at the back left corner” gets you what you need. “Some power for a printing thing” gets you a single 5-amp drop and a bad afternoon.
Dock time is the other half of the same problem. Marshalling yards and dock windows are assigned, and during a full-house week in Indianapolis they are tight. Our crews plan for a rolling cart load-in, not a truck-to-booth drop whenever the booth is under 20 by 20. A DTF rig, presses, tables and blanks all move on carts, and a cart does not need a dock slot.
Budget 90 minutes of setup for a single-station booth and about three hours for a three-station build with a hat bar. That is after the material arrives at the booth, not from the moment the truck leaves the yard. If your show opens at 10 a.m. and the hall opens to exhibitors at 8, you are fine for one station and behind schedule for three.
Ship blanks to the advance warehouse when the show offers it. Four hundred shirts is six or seven boxes, and carrying those through a lobby during race week is not a plan.
Design the queue, not the booth
In a 10 by 20 you get roughly this: press and finishing table along the back wall, blanks under skirted tables, and the front eight feet left open as intake. Put the press where the audience can see it. The machine is the attraction, and a booth that visibly makes something pulls traffic off the aisle better than any banner.
The mistake is queuing into the aisle. Show management will ask you to fix it, and you will fix it badly, mid-rush. Instead, run a ticket system: guest picks a design and size, gets a claim number, and comes back in fifteen minutes. Your booth stays walkable, and you get two conversations with each person instead of one.
If you are still deciding what to run, our comparison of screen printing versus DTF versus embroidery covers which method fits which booth footprint.
What a booth can actually produce
One press with one printer finishes up to 60 pieces an hour, and our standard two-press station clears 100+. A hat bar with one press runs 30–45 hats per hour. Those are sustained rates, assuming the crew has room to work.
Now do the show-hours math. A three-day show with 18 exhibit hours does not mean 18 productive hours. The floor is dead for the first hour of each morning and the last hour of each afternoon. Assume 11 to 12 hot hours across three days. One press gets you about 700 pieces across the show if it never stops, and the two-press station gets past 1,100. If your goal is 1,500, you need a second station or a pre-printed backup for the overflow.
Order roughly 1.05 to 1.15 blanks per expected piece to cover misprints and size regret. Size curve matters more than total count: L and XL go first at trade shows.
The Indianapolis calendar changes the plan
May compresses everything. Hotels, labor, freight and rental inventory all tighten across race week, and a booth that books easily in February needs far more notice in April. Gen Con does the same thing to August, and it's a crowd that's used to lines and likes putting its own spin on things, so a patch bar or name drop fits that week well.
Normal booking lead time for Indianapolis is 6 to 10 weeks, since our gear ships freight from Fullerton, with artwork locked about a week out. For a May or August date downtown, treat 8 weeks as the floor. Custom patches add about three weeks on top of that, so they get decided first or not at all. There is more detail in our note on how far ahead to book.
Small things that decide the day
- Heat and airflow. A press dumps heat into a small booth. Ask for the drop away from the hall wall and keep the finishing table out of the direct path.
- Floor covering. Concrete for eight hours a day ruins a crew. Order the carpet and pad.
- Lead capture. Tie the claim ticket to the scan. People will give you a badge scan for a shirt they are already waiting on.
- Teardown. Presses need cool-down time. Build 30 minutes into the strike plan or you will be carrying something hot.
Frequently asked questions
What power do I need to order for a live printing booth?
One dedicated 20-amp, 120-volt circuit per heat press, plus a standard drop for the printer and laptop. Order it through exhibitor services by the advance deadline, and specify where in the booth you want the drops. On-site orders cost more and take longer to get connected.
Can you fit a live printing station in a 10 by 10 booth?
Yes, one station fits comfortably with the press at the back and intake at the front. You lose the space for blank storage, so plan a restock trip or a case under the table. Two stations need at least a 10 by 20.
How many shirts can one booth print during a three-day show?
About 700 finished pieces from a single press, or 1,100 or more from our standard two-press station, assuming roughly four productive hours per day. Add a second station if your target is higher, since stretching one crew past its rate just creates a line that people leave.
Book the booth crew
Send us your booth number, show dates and target piece count, and we will come back with a station count, a power order you can hand to exhibitor services, and an itemized quote inside 24 hours. Start at the quote form, check pricing, or call (562) 614-4800.
Rule of thumb: volume → screen printing; full color or small runs → DTF; premium gift → embroidery or hat bar. Most Indianapolis events run one core station plus one upgrade.
Still deciding? Read screen printing vs DTF or send your event details and we will recommend a mix.
Indianapolis planning
What we need from the exhibitor kit
Send us the exhibitor manual when you get it. The pages we read first are the electrical order form, the advance warehouse address and dates, and the marshalling or dock schedule. Those three decide when our freight leaves Fullerton and when the crew needs to be downtown.
Every station still comes down to about 10×10 ft and two dedicated 120V/20A circuits. With a simple design menu, two presses clear 100+ shirts an hour.